Although there is no longer a requirement for private companies to appoint a company secretary, the tasks for which a secretary would be responsible still remain.  In the absence of a company secretary the responsibility for these tasks passes to the directors.  We can relieve you of some of this responsibility by ensuring that your company complies with these obligations.  The Paris Smith LLP Company Secretarial Team offers a full range of company secretarial services to assist the directors of a private limited company.  Our main services include:

Registered Office

A company must have a registered office at which documents may be served.  Clients may use our office as the registered office of their company.  We will forward any mail received to you (excluding "junk" mail) on a weekly basis.

Company Secretarial Support

Our basic service for private limited companies includes:

  • Maintenance of Statutory Registers;
  • Preparation and Filing of Annual Returns;
  • Issue of Share Certificates;
  • Preparation and Filing of Documentation for:
    • the appointment and resignation of officers;
    • change of registered office; and
    • change of accounting reference date.
  • Notifying you of the company's statutory accounts filing deadline;
  • Preparation of standard form AGM notices, agendas, proxies and minutes.

In addition we will provide regular newsletters containing legal updates which affect companies and their directors.

Using our Companies House approved software we will store each company's statutory information electronically and e-file documentation (where applicable).

Company Formations

We can form a private company electronically using our standard memorandum and articles of association.  Our private limited companies will usually be formed within 24 to 48 hours.  Our basic service includes:

  • Your choice of company name (if available);
  • Your choice of registered office;
  • Standard Articles of Association;
  • Written up statutory registers;
  • Standard first board minutes;
  • Transfer of subscriber share and issue of share certificate (if applicable);
  • Issue of shares to up to four shareholders and issue of share certificates;
  • Appointment of up to four directors;
  • Bound copies of Memorandum and Articles of Association.

In addition we are able to form companies with bespoke articles of association, limited liability partnerships, limited partnerships and companies limited by guarantee, charitable companies, property management companies and community interest companies.